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Home > TokOpen
TokOpen - Document Management and Workflow System
TokOpen delivers a robust, efficient
and effective solution to Schools, Colleges and Universities
for managing student and college related documents.
TokOpen Benefits:
- Make substantial savings on administration time and
reduce printing, paper, distribution, postage and photocopying
costs
- Free up valuable office space by removing filing
cabinets
- Improve college service and staff access to student
records and the management of these documents
- Enforce regulatory compliance with OFSTED, Data Protection
and Freedom of Information acts and auditor requirements
- Improve efficiency, motivate staff and add value
to the college image
- Link documents with existing systems e.g. Student
MIS, Finance, and HR
- Manage the flow of documents between staff, departments and other companies via a standard web browser using TokOpen's workflow
Click here to see how Bilborough College use TokOpen
The Tokairo academic document management
software integrates TokOpen using the TokAM DM Integration
Module, allowing staff to access folders and documents
on line while continuing to work within TokAM screens.
Having access to documents is crucial especially during
inspections, reviews and managing the Education Maintenance
Allowance.
Capture attendance related
documents from any location across the college.
Search and retrieve
documents while working within TokAM or another
college system.
File and centrally manage
all types of documents from enrolment forms, student folders,
invoices, emails, to name a few.
Efficiently administer
processes such as course changes, leavers, attendance
queries or incidents by providing instant access to documents.
Make substantial savings on administration
time and reduce the following costs: printing, paper,
distribution, postage and photocopying.
Query student attendance
from TokAM using TokOpen’ s Workflow also manage
other document chase processes maintaining constant visibility,
such as purchase invoice approval.
Electronically distribute
forms e.g. UCAS reference requests, complaints etc. utilising
TokOpen’s workflow to manage the process automatically.
Publish documents and folders
in accordance with the Freedom of Information Act to those
authorised access using standard web browsers while also
restricting access to confidential information contained
in the same documents in accordance with the Data Protection
Act.
TokOpen ensures that all documents that
relate to student and staff are centrally managed, secure
and available when required to those granted access. It
underpins and supports operational processes by linking
documents to existing systems and improving record keeping.
Delivers tighter control, lowers costs and enables authorised
users to share information as soon as it is captured.
Click here to arrange
an online TokOpen Demonstration
For more information on academic document
management software please call +44 (0) 1908 366 388 or click
here to complete our online enquiry form.
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